Human Resource Specialists play an essential role in today’s workforce. They support hiring efforts, guide employees through onboarding, and help enforce workplace policies. If you're drawn to communication, organization, and working with people, HR could be a smart career path.
But what exactly does it take to become a Human Resource Specialist?
This guide outlines the steps you’ll need to take—from education to hands-on experience—and what to expect once you're ready to apply for jobs.
Step 1: Understand the Skills and Qualities You'll Need
HR work relies on a mix of soft skills, attention to detail, and business knowledge. Employers look for candidates who can communicate clearly, manage their time well, and handle sensitive information with professionalism.
Key traits of a strong HR candidate include:
- Strong written and verbal communication
- Empathy and active listening
- Organizational and time management skills
- Problem-solving and conflict resolution abilities
- Comfort with administrative tasks and digital tools
If these skills align with your strengths—or if you’re motivated to build them—HR can be a strong fit.
Step 2: Earn a Relevant Degree or Certificate
Most HR Specialist roles require at least some level of college education. While many employers prefer a bachelor’s degree in human resources, business, or a related field, some hire candidates with an associate degree and strong training in core business principles.
Relevant educational programs typically include courses in:
- Human resources or personnel management
- Business communication and ethics
- Office technology and data management
- Organizational behavior and workplace dynamics
- Payroll, benefits, and employment law basics
What’s important is that your education helps you understand how companies work, how employees are managed, and how policies are applied.
National Career College’s Business Management and Accounting Program offers a comprehensive curriculum that prepares students for HR roles, emphasizing both theoretical knowledge and practical skills.
Step 3: Choose a Training Format That Works for You
Today, there are more options than ever for earning a degree or certificate. While traditional in-person programs are still common, many people choose online formats for flexibility.
If you're considering online learning, look for programs that:
- Include scheduled, instructor-led sessions (not fully self-paced)
- Provide real-time feedback and interaction
- Offer morning or evening class options
- Support students with tutoring or advising
A well-structured online program helps you build professional habits—like time management and communication—that translate directly into HR work environments.
NCC's program provides flexible online classes with morning or evening options, allowing you to balance education with other commitments.
Step 4: Gain Experience in the Field
Experience is just as important as education when it comes to getting hired. Even if you're still in school, there are ways to start building your resume now.
Entry-level experience can include:
- Internships in HR or business departments
- Administrative or customer service jobs
- Volunteer roles involving people coordination or data tracking
- Peer mentoring or leadership positions in school or community programs
The goal is to demonstrate that you can work in a structured setting, handle information responsibly, and support a team. Even part-time or unpaid roles can help open doors.
NCC’s Career Services department assists students in finding relevant opportunities, offering guidance on job searches and applications.
Step 5: Build Your HR Skillset in a Real-World Context
While education and internships teach foundational knowledge, working in a real HR setting will sharpen your skills further.
Examples of on-the-job learning include:
- Writing professional emails and internal communications
- Scheduling interviews and managing calendars
- Reviewing resumes and organizing candidate files
- Answering employee questions with accuracy and discretion
- Participating in onboarding or training events
These kinds of tasks build confidence and competence, and they help you understand how HR fits into the larger business structure. If you're working in an assistant role or support staff position, ask to shadow HR-related meetings or contribute to employee projects. It shows initiative and helps you learn faster.
Step 6: Prepare Your Resume and Start Applying
Once you’ve built up education and some hands-on experience, it’s time to enter the job market. HR job titles vary, so keep an eye out for any of the following:
- Human Resource Specialist
- HR Coordinator
- HR Assistant
- People Operations Associate
- Talent Acquisition Support
To boost your chances of getting an interview:
- Tailor your resume for each job (highlight relevant coursework and experience)
- Use clear formatting with measurable examples of your impact
- Write a concise, confident cover letter that shows you understand the role
- Prepare for interviews by practicing responses to behavioral questions (e.g., "Tell me about a time you handled a conflict")
Even if you don’t meet 100% of the listed requirements, don’t hesitate to apply. Many employers value attitude and work ethic as much as credentials.
NCC's Career Services offers resume preparation assistance, interview coaching, and access to job listings, supporting students throughout their job search.
Step 7: Explore Certification Options (Optional)
While not always required, professional certifications can help you stand out, especially if you plan to move into higher-level HR roles later.
Common options include:
- aPHR (Associate Professional in Human Resources): Entry-level, no experience required
- PHR (Professional in Human Resources): Ideal for early- to mid-career professionals
- SHRM-CP (Certified Professional): Offered by the Society for Human Resource Management
These certifications often require study and an exam, and may involve eligibility requirements based on your work history or education level. If you’re not ready yet, keep them on your radar as you gain more experience.
Take the First Step Toward Your HR Career
If you're ready to pursue a career in HR, start by building the right foundation. The Business Management and Accounting Program at National Career College is designed to help you develop the skills you’ll need for roles like Human Resource Specialist—through flexible, structured online classes and real-world, career-focused training.
*Financial aid is available for those who qualify.
